Privacy Policy

What we process

Kettle Notes reads the live caption stream that Google Meet produces for a meeting you participate in, and the settings you provide (role, focus areas, optional context such as a CV or job description). We never access your microphone or camera and never record audio or video.

How we use it

• To display a live transcript and generate interview suggestions and scorecards for you.
• To operate, secure and improve the service (aggregate, non-identifying usage metrics).
• We do not sell personal data and do not use customer transcripts to train models.

Retention and deletion

Transcripts and scorecards are stored encrypted per workspace for the retention period you configure and can be deleted at any time from the app. Deletion requests can also be sent to hello@kettlenotes.com .

Sub-processors

We use cloud infrastructure and AI model providers as sub-processors under data processing agreements. Enterprise customers can route model calls through their own provider account. A current list is available on request.

Your rights

Depending on where you live you may have rights to access, correct, export or delete your data. Contact hello@kettlenotes.com to exercise them.

Accounts and browser storage

Kettle Notes processes your account name, username and account identifier when you connect the extension. The extension stores your account information and authentication token in local browser storage and sends the token with requests to your connected backend to authenticate you. Local storage also holds your preferences and interview notes. Session storage preserves the current interview transcript and assistant state while the background service is suspended. Disconnecting removes the saved token and account information; it does not delete previously saved interview records.

Automatic transcript synchronization and AI processing

When your account is connected and automatic synchronization is enabled (the default), the extension sends interview transcript segments, speaker names and roles, meeting identifiers, titles and timestamps to your connected Kettle Notes backend during the meeting. Saved reports can also include your notes and interview context. You can disable automatic synchronization in the extension settings; this does not delete data already synchronized or disable separate AI requests. When AI assistance is enabled or requested, relevant transcript text, interview context and your instructions are sent through the backend to the selected AI model provider to generate suggestions and reports.

Optional screenshots

When you grant the optional page-capture permission and click the screenshot control, the extension captures an image of the visible browser tab. Images may contain participant names, faces, shared screens and other visible content. Captured images are held in the meeting tab and uploaded to your connected backend when included in a saved or synchronized interview report. Screenshots are stored with the interview record; the current extension does not send screenshot images to the AI model. Granting capture permission does not enable continuous screen recording.

Chrome Web Store Limited Use

Our use of user data complies with the Chrome Web Store User Data Policy, including its Limited Use requirements. We use data only to provide or improve the interview assistance features described to you. We do not sell user data or use or transfer it for personalized advertising, unrelated purposes, or creditworthiness or lending decisions. Transfers are limited to those permitted by the policy, including service providers needed to deliver these features, legal compliance, security, or a merger, acquisition or asset sale with the required prior consent. Human access is limited to circumstances permitted by the policy, such as your specific consent, security investigations, legal requirements, or aggregated and anonymized internal operations.